User Guide

Everything you need to get the most out of the FleetOps admin console. Choose a topic below.

Getting Started
How to sign in to the FleetOps admin console and manage your session.
Onboarding Guide
Stand up a brand-new FleetOps operation from an empty console — in the right order.
Dashboard
Understanding the FleetOps dashboard and navigating the console.
Keyboard Navigation
Full keyboard and screen reader support reference for the FleetOps console.

Fleet & Tracking

Live Map
Watch every vehicle's live position, speed, and freshness on the fleet map.
Vehicle Trackers
Register tracking devices, issue their keys, and allocate them to vehicles.
Vehicle Utilisation
See which vehicles carry the fleet's workload and which sit idle.
Vehicle Downtime
Breakdown and accident downtime per vehicle, with recovery costs.
Delivery Performance
Per-customer on-time delivery scorecard with lateness averages.

Maintenance Costs
Labour and parts spend per vehicle, rolled up from workshop job cards.
Service Forecast
Every recurring service item projected against real vehicle usage — the workshop planning list.
Defect Backlog
Unresolved defects per vehicle by severity — and which vehicles are grounded.
Tyre Cost / km
Cost per kilometre by tyre brand — the number that decides which brand earns its keep.
Tyre Scrap Analysis
Why tyres leave service, and how far they ran before they did.
Fuel Efficiency Trend
Monthly fleet fuel consumption, spend, and ℓ/100 km — is efficiency improving or drifting?
Fuel Variance
Per-vehicle consumption against its norm — the diesel-theft watch list.

Carrier Scorecard
Brokered-load performance per carrier: delivery, POD discipline, and margin.
Carrier Invoice Variance
Carrier invoices that don't match the agreed rate — the check before payment.
Carrier POD Chase
Delivered brokered loads still waiting on the carrier's proof of delivery.

Requirement Templates
Author the compliance checklists that gate dispatch, and preview how they resolve.
Dangerous Goods
Capture DG consignment items, check SANS 10231 segregation, and file the transport declaration.
Abnormal Loads
Record provincial abnormal-load permits, check movement readiness, and reconcile route coverage.
Cross-Border Permits
Record C-BRTA permits per vehicle and see each permit's status today.
Customs & Clearing
Maintain clearing agents and lodge each trip's customs documents as a dossier.
Expiring Documents
Every vault document expiring inside your look-ahead window, most overdue first.

Border Dwell SLA
Which border posts are breaching their turnaround SLA, and by how much.
Trip Dwell
Record border crossings on a trip and track its dwell time per post.
Border Master Data
Capture the border posts and corridors the rest of the border suite is built on.
Duty Accruals
Per-employer register of customs duty and import VAT accrued on cross-border consignments.
Duty Payments
Batch payment runs that settle outstanding customs-duty accruals.
Corridor Costs
Fleet-wide planned-vs-actual crossing spend per corridor, largest swing first.
Trip Corridor Costs
One trip's planned-vs-actual crossing spend, with the individual costs recorded at the border.
Corridor Cost Schedule
Maintain the standing toll, fee, and permit cost lines each corridor charges per trip.

VAT201
The VAT201 filing register per employer: output, input, and net VAT per period.
Trial Balance
Per-account debit/credit balances as at a chosen date, with the balance check.
Income Statement
Revenue and expenses over a date range, down to net profit or loss.
Balance Sheet
Assets, liabilities, and equity as at a date, with retained earnings carried in.
Cost-Centre P&L
Revenue, expense, and net profit per cost centre over a date range.
Wear & Tear
SARS wear-and-tear allowances per asset, reconciled against book depreciation and deferred tax.
Vehicle Profit
Revenue against actual trip cost per vehicle — which trucks make money.
Trip Profit
One trip's revenue against planned and actual cost, with the per-category variance.
Expense Breakdown
Trip spend by category, with the driver-captured share of each.

EMP201
The EMP201 filing register per employer: PAYE, UIF, SDL, and ETI per period.
Driver Risk
The AARTO demerit-point leaderboard: which drivers are approaching suspension.
Driver Utilisation
Trip workload, completion, and distance per driver — is work spread sensibly?
Driver Renewals
Licence, PrDP, medical, and passport expiries per driver, tinted by urgency.