Built for the
serious operator
We built FleetOps to do one thing: aggressively protect your margins. Stop bleeding cash in the workshop, at the border, and at the pump.
Live Fleet Map
No more calling drivers to ask where they are. No more guessing ETAs. Get sub-second GPS telemetry that gives your dispatchers absolute, undeniable visibility across the entire fleet.
Instantly know if a truck is stuck at Beitbridge, idling in a truck stop, or deviating from its assigned corridor.
- Live positions across your entire fleet
- Driver and vehicle status at a glance
- ETA calculations and schedule adherence
- Works on any browser — desktop or mobile
How tracking works
Every position on your live map travels a hardened pipeline: encrypted at the tracker, buffered through network outages at the edge, and verified against stale or replayed data before a single record is written. Nothing unverified ever reaches your fleet history.
- Encrypted end-to-end — AES-256-GCM from the tracker, mutual TLS between services
- Replayed or stale data is rejected before it is ever written
- Edge buffers ride out network outages without losing positions
Turn Waste Into Savings
Diesel theft and unnecessary idling are the silent killers of transport margins. FleetOps algorithmically detects fuel anomalies, route deviations, and unauthorised side trips the moment they happen.
Stop waiting for month-end reconciliation to realise a truck has been draining fuel. Get actionable variance reports daily.
- Idle-time detection and reporting
- Unauthorised trip and after-hours alerts
- Route efficiency analysis
- Per-vehicle cost breakdowns
Geofencing & Instant Notifications
Draw zones around depots, customer sites, restricted areas, or entire regions. The moment a vehicle crosses a boundary — in or out — the right person is notified immediately.
Set alerts for speeding, extended stops, after-hours movement, or any custom trigger your operation requires. No polling, no delay — events reach your team as they happen.
- Zone entry and exit notifications
- Speeding and harsh-driving alerts
- After-hours and off-route warnings
- Configurable per zone, per vehicle, per role
Maintenance, Tyres & Fuel Under Control
The workshop is where fleet money quietly disappears. We automate your defect triage and service forecasting based on real-time odometer telemetry so you never miss a critical service again.
Track tyre cost-per-kilometre with ruthless precision and catch mechanical failures before they turn into expensive roadside breakdowns on the N3.
- Maintenance cost reporting per vehicle and category
- Service forecasting from actual utilisation
- Defect backlog with priority triage
- Tyre cost / km and scrap-cause analysis
- Fuel efficiency trends and variance alerts
Hold Subcontractors to Your Standard
When part of your freight moves on someone else's trucks, visibility usually stops at the gate. FleetOps scores every carrier on the metrics that matter — on-time performance, claims, and document discipline — so awarding loads becomes a data decision.
Invoice-variance matching flags carrier invoices that don't match the agreed rates before they're paid, and the POD chase list shows exactly which proofs of delivery are outstanding, from whom, and for how long.
- Carrier scorecards across your subcontractor pool
- Invoice-to-rate variance matching before payment
- Outstanding POD chase work-list
Compliant on Every Load, Every Border
South African transport compliance is unforgiving. We automate SANS 10231 dangerous-goods segregation checks, TRH11 abnormal-load tracking, and cross-border C-BRTA permits.
Stop relying on whiteboards and spreadsheets. FleetOps alerts your compliance officers weeks before vital permits or vehicle licences expire.
- Requirement templates per load and route type
- SANS 10231 dangerous-goods segregation checks
- TRH11 abnormal-load permits with province coverage
- C-BRTA cross-border permits per vehicle
- Customs dossiers and clearing-agent management
- Expiring-document early warnings
Know What Every Corridor Really Costs
Cross-border margins die at the border post. FleetOps tracks geofenced dwell time at Beitbridge, Lebombo, and Kazungula, measuring actual delays against your SLA.
Automatically accrue corridor costs, tolls, and duty payments per trip, so you know exactly which lanes are profitable and which are bleeding you dry.
- Border dwell tracking against per-post SLAs
- Duty accruals per trip, settled in payment runs
- Corridor cost schedules and roll-ups per lane
- Border-post and corridor master data you control
From Trip to Trial Balance
Every operational event — a fuel fill, a repair, a duty payment, a delivered load — posts through to the books automatically. The result is a finance suite that's always current: VAT201 returns, trial balance, income statement, and balance sheet without a month-end scramble.
Profitability is visible at the level you manage: per cost centre, per vehicle, and per trip — with wear-and-tear allowances calculated for you. You see which trucks and which lanes make money before the quarter closes.
- VAT201 returns prepared from live transactions
- Trial balance, income statement, and balance sheet
- Cost-centre P&L and expense breakdowns
- Per-vehicle and per-trip profitability
- Wear-and-tear allowance schedules
Your Drivers, Managed Like Your Vehicles
Your drivers represent your biggest asset—and your biggest risk. FleetOps automatically scores driver behaviour (harsh braking, speeding) and integrates directly with HR for automated EMP201 payroll generation.
Never get caught with an expired PrDP again. Automated warnings ensure your drivers are always legally compliant before they take the wheel.
- Driver risk leaderboard from driving events
- Driver utilisation across the roster
- Licence and PrDP renewal tracking
- EMP201 filings from live payroll figures
Let Your Customers Self-Serve
Your customers' systems can talk to yours directly. The FleetOps customer API lets them request priced estimates on any lane, book transport against those estimates, and track shipments milestone by milestone — including proof-of-delivery documents — without a phone call to your operations desk.
Webhooks push shipment events to their systems as they happen, and every customer gets a full sandbox with test data, so their developers can integrate and test without ever touching live operations.
- Priced estimates and bookings over the API
- Shipment tracking with milestone history
- Proof-of-delivery document retrieval
- Webhooks for real-time event delivery
- Full sandbox for risk-free integration
Your Data Stays Yours
Fleet data is sensitive — routes reveal supply chains, customer relationships, and operational patterns. FleetOps never commingles your data with another organisation's. Each client runs in a fully isolated, dedicated environment hosted and managed by us.
All data is encrypted in transit and at rest. Access is controlled by role, and every login is audited. You decide who sees what — and that decision is enforced at every level of the system.
- Dedicated environment — no shared tenancy
- End-to-end encryption in transit and at rest
- Role-based access for every user
- Full login and access audit log
- Fully managed and monitored by our team